Meeting Minutes May 13, 2010 Board Meeting
Commenced at 6:30 P.M
Location – Mark & Monica’s Pizza, Carmichael
Attendees: Colleen Reid, Krista Christian, Courtney Guild, Christine Hendricks, Peggy McGaw, Joan Shewbridge, Jim Shewbridge, Nancy Fisher
Agenda Items
Schooling Shows
The board discussed the fees to pay Megan Soske, Show Secretary, whether they should be a flat fee, or on a per ride basis.
The first show and clinic was very successful.
Website
Colleen is still trying to find a webmaster, to relieve Jim of some of the responsibilities. The board discussed the possibility of sharing the webmaster task among a few members.
Colleen is investigating the possibility of using Paypal to collect payments from members for shows and clinics. She will ask about fees for non-profit organizations. The board also discussed using Equestrian Entries; however, currently this application is being primarily for eventing and hunter/jumper shows.
Colleen will discuss the RAAC in her Chair Message for the next newsletter.
RAAC Program
Colleen will follow-up with Connie Davenport regarding the list of classes and pertinent information for the program. Once content has been established, the chapter will decide on advertising.
Wine and Cheese Social at the RAAC (Saturday Night)
Nancy is working on the trainer list for the wine and cheese social. There are 109 names on the list. Nancy passed copies of the list out to board members. Each trainer on the list has been mailed sponsorship information and each board member agreed to call 12 names on the trainer list to verify interest in participation. Results of the calls will be emailed to Nancy. Nancy will follow-up with trainers who expressed interest in participating, but have not submitted payment or business cards for the directory. Trainers are to submit electronic versions of their business cards to Nancy via email. The final deadline is June 15th.
A winery has been secured for the event. The winery owner will organize the venue and will recruit 7 or 8 other wineries. She also will furnish the license. In turn, the chapter will give her a booth to promote her charity for soldiers returning from Iraq. She also has ideas for an art and jewelry vendor. Colleen has contacted an olive oil vendor who sells flavored olive oil and has asked to furnish samples.
Sponsors, Vendors, and Charities
Peggy has provided Colleen with a list of vendors.
Sponsors include Trilogy, Christensens, Pampered Chef, IMortgate, a vintage jewelry vendor, tax specialists, an art vendor, Juice Plus, Equinox Pilates, a lavender vendor, Douglas Ranch Supply, and Sypolt Insurance, Charities include the IRAQ soldier charity and Equestrian Aid. There is limited power at Starr Vaughn for vendor booths. Peggy will contact Ron Stafford (blacksmith artist). Colleen will try to recruit vendors from the Auburn Home Show. Courtney will try to get a vendor list from a Christmas boutique and will contact a local Equestrian Aid representative.
Sponsor and Vendor Booths
The chapter will need to keep track of the number of booths.
The board discussed ways to ensure the booths and tents stay secure (Starr Vaughn can get windy at times.) Colleen will contact a rental business to see about booths.
Volunteer T-shirts
The chapter can get a price break between 30 and 40 shirts. The board agreed to put just the logo on some shirt which can be used at a later date, while RAAC information will be put on some shirts. Tags will be provided for volunteers and staff. Costs will consist of $16.20 per shirt and $1.50 for a logo with one color. The board agreed on white shirts with black logo.
Photo Booth
Nancy will talk to Green Acres Nursery regarding furnishing background trees for the awards photo shoots.
Chapter Membership
Membership appears to be down for most chapters. Current membership for Foothills is 190 members.
Meeting Adjourned 8:04
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Meeting Minutes April 1, 2010 Board Meeting
Commenced at 6:00 P.M
Location – Cabo’s, Granite Bay
Attendees: Colleen Reid, Krista Christian, Courtney Guild, Christine Hendricks, Peggy McGaw, Michelle Ng, Joan Shewbridge, Jim Shewbridge,
Pat Matlock, Debbie Moore, Nancy Fisher
Agenda Items
Regional Adult Amateur Competition
Wine and Cheese Night - We have 10 trainers who have agreed for the wine & cheese event. We need to find additional trainers.
Volunteer T-Shirts - Nancy passed around a catalog for board members to vote on T-shirt styles.
Program - Colleen will contact CDS to get information from CDS flyers for program descriptions. Additional information may include requirements of individual levels, a drawing of the court, a map of vendor area, a schedule of events, a list of competitors, a list of sponsors.
Hospitality Booth - Pat & Debbie will host the booth.
Rehabilitation Clinic - The board discussed scheduling a rehabilitation clinic in the fall. Perham Farms will host the clinic. Speakers will include Jim and Ingrid Perham of Perham Farms, Noel Mueller, DVM will speak on ultrasound, diagnostics, and alternative treatments. Debbie Walter, DVM will speak on Pilates for the horse and strengthening and straightening the horse. Courtney will coordinate the rehabilitation clinic.
May Show/Clinic - The clinic is full and will consist of a fix-a-movement clinic instead a fix-a-test clinic.
Freestyle Clinic - Michelle mentioned the possibility of hosting a Freestyle clinic. The board will discuss at a later date.
Meeting Adjourned 6:30 P.M.
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Meeting Minutes June 12, 2009
Commenced at 6:00 P.M.
Location – Mark and Monica’s Pizza, Carmichael
Attendees: Colleen Reid, Krista Christian, Peggy McGaw, Jim Shewbridge,
Joan Shewbridge
Agenda Items
Fundraisers
The board discussed Fundraisers for the chapter. Colleen suggested a Breeder’s
Cup Extravaganza in November which would include wine, cheese and bread. A
raffle for lessons on Simon (the riding simulator) was also suggested.
Show Dates for Next Season
Colleen has talked to Connie Davenport and Michelle Vaughn to ensure that the
Foothills shows do not conflict with others. Colleen will talk to Mari Naten about
show dates. Planned show dates are as follows:
April 3-4 (weekend before the April CDI at Rancho Murieta)
July 24-25 (weekend before Warm up Cool Down at Starr Vaughn)
Nov 6-7 (weekend before the Starr Vaughn Dressage Show)
We have 2 judges for next year: Trenna Atkins and Charlotte Bredahl.
Regional Adult Amateur Competition
Foothills has applied to host the RAAC for next season. The Sonora Chapter
may also bid for next year’s competition. We will know Tuesday if we can host..
The board must schedule a meeting with Connie Davenport to go over the
numbers.
2009 Shows
We anticipate making more on the Peggy Klump clinic and show than with Barbi
Breen Gurley due to cost savings on travel, etc. We still need a judge for our third
show.
Show Secretary for Next Year
The board agreed to invite Megan Soske to be our show secretary for next year
by discussing the position with her this evening and following up with an email.
Adjourned at 6:25 P.M.
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Meeting Minutes May 14, 2009 Board Meeting
Commenced at 6:30 P.M.
Location – Colleen’s House
Attendees: Colleen Reid, Krista Christian, Michele Ng, Marie McCrink, Christine Hendricks, Michelle Scott
Action Items
Colleen – Email Connie Davenport to determine which judges major shows will be using, so we can select different judges for our schooling shows.
Talk to Heather Shirley of Grey Horse Photography about posting pictures on the Foothills website.
Email Peggy regarding the cost of the wine glasses (awards).
Ask Erika if the Hinkey Group will be sponsoring next year’s shows.
Call Trenna Atkins and/or Lilo Fore regarding judging for the third schooling show this year.
Ask Jim Shewbridge if sponsors have been added to the web site.
Marie – Send Rita Mason’s email address to Christine.
Christine – Ask Rita for sponsorship letter example.
Krista – Revise the Show/Clinic flyer upon notification of the third judge.
All Board Members – Research 2010 CDS rated shows and other schooling show venues to determine the Foothills Schooling Show schedule for 2010.
Agenda Items
2010 Shows
The board discussed the scheduling of 2010 shows. Colleen has talked to Connie about major rated shows and the board discussed having schooling shows 2 weeks before CDI and 1 week before Warm-Up and Cool-Down. The months of September and November were also discussed. Pacific Equestrian Center has been selected as the locale for Foothill’s schooling show/clinics for next year.
April 25th and 26th Show and Clinic
The show and clinic netted $881.88 for the entire weekend. The clinic portion of the weekend grossed $1217.68 and netted $22.32. The show portion of the weekend grossed $1055.00 and netted 396.33. Sponsorships were $463.23. We are still missing one stall fee for the clinic and show. Note pads in lieu of test copies will be supplied to auditors at the July and September clinics. Also we need a banner to promote the Hinkey Team.
Pictures from the photographer (Grey Horse Photography) will be posted to the web site.
Sponsorship & Awards
The Foothills Chapter may acquire another sponsor (Mary King) and discussed types of sponsorships (flat fee, community support i.e. sponsor a series of awards, rider gifts, an event, class, etc.). In exchange for sponsorship, a sponsor shall be featured in the newsletter, the program, and/or the web site. Colleen mentioned that Rita Mason has put together a sponsorship brochure for the events that she manages and Foothills might benefit from creating a similar brochure.
Tracy Lert Biomechanics Clinic
Foothills will be hosting a Biomechanics clinic featuring Tracy Lert at Equine Sports Complex on June 12th and 13th. Clinic fees are $20 for auditors. Riders are exempt from auditing fees. A dinner and Powerpoint presentation will be held on Friday, June 12th at 6:30 at Mike and Monica’s Pizza in Carmichael. Colleen’s Comtek system will be used as the audio system. We need to find a videographer for the clinic and give photos to sponsors.
CDS Board of Directors
Michele Ng is on the nominating committee. Information on recruitment for the the CDS Board of Directors will be added to the website.
Next general meeting Mark & Monica’s, Friday, June 12th at 6:30 PM before the Tracy Lert presentation. Next board meeting is scheduled for July 9th.
Meeting Adjourned – 8:04 PM
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Meeting Minutes December 1, 2008 Board Meeting
Commenced at 6:30 P.M.
Location – Colleen’s House
Attendees: Colleen Reid, Krista Christian, Michele Ng, Marie McCrink, Erika Lewis, Nancy Fisher, Joan Shewbridge, Jim Shewbridge, Christine Hendricks, Michelle Scott
Action Items
Colleen - Check with S Judges regarding availability and fees for schooling shows and competition clinic.
Colleen - Check with Betsy Steiner regarding the possibility of doing a seat and position clinic on Simon.
Peggy - Order FoxVillage Software for Chapter.
Peggy - Donate $100 to CDS and donate to the 100 Club for Junior Riders.
Agenda Items
Board Transition - Transitioning board members are as follows:
Colleen Reid, 2009 Chair will replace Blythe Lehman, 2008 Chair
Marie McCrink, 2009 Co-Chair will replace Kim Frederick, 2008 Chair
Becky Smith, 2009 Show Secretary will replace Michelle Scott, 2008 Show Secretary
Michelle will need to meet with Becky in January to give her the equipment that will be needed to run the shows (tentatively Thursday, January 8th).
Budget – The current Foothills balance is $6,000.03. The Holiday Party is estimated to cost between $400.00 and $500.00.
Schooling Shows - 2008 schooling shows netted $3,400 for the chapter.
2009 shows are set for Saturday, April 25th, Sunday, July 26th, and Sunday, September 6th.
The board discussed obtaining “S” level judges for the schooling shows which will cut into profits, but open the shows to higher level riders and allow riders to receive scores that are more reflective of those they would receive in rated shows. Possible judges include Marilyn Heath and Barbie Breen Gurley.
2009 shows will be held at PEC. The board discussed having shows at a wider variety of facilities since members are geographically dispersed. An email will be distributed to members to suggest locations for future shows. Facilities should have a standard, dressage arena, a covered arena, and ample parking.
Educational Opportunities - The board set a goal to offer 2 competition clinics in addition to the schooling shows. Tentative dates for competition clinics include mid-March (2 weeks before CDI) and July 25th at PEC (the day before the schooling show) . The drawing for the Adult Amateur clinic will be held at the first competition clinic in mid-March. An email will be sent out in January or February announcing the drawing to eligible members.
The board also discussed hosting a seat and balance clinic with Betsy Steiner using Simon, the riding simulator.
Another idea that was discussed was a clinic for auditors featuring Megan who is a pilates instructor alternating the use of Simon with pilates instruction in the arena.
Board Meetings - The board agreed to hold bi-monthly meetings on the 2nd Thursday of the month. The next board meeting will be held on February 12, 2009.
FoxVillage Software - The board agreed to purchase a copy of FoxVillage Dressage Show software for the chapter. Colleen agreed to donate an old laptop to the chapter and Nancy will donate a printer. Michele Ng is organizing a small r program for the USEF in Burbank and will check into the possibility of renting the software from Foothills to use for the r program.
Meeting Adjourned – 8:23 PM
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